When we experience a headache, our instinct is to take a painkiller and patiently wait for relief. But what if we broaden our perspective to an organizational level? Imagine a scenario where essential documents are missing, paperwork is peeling up, and workflow has become chaotic. Is there a solution that can resolve this situation as effectively as a painkiller?
Forward-thinking medical organizations have found a software solution known as a document management system. For medical documentation to be well-structured, accessible, and secure, document management software is needed. We will help you with this.
Market trends
According to the statistical overview, the DMS market was valued at $3.88 billion in 2019 and is projected to reach$7.65 billion by 2025, with a CAGR of 12% during the period 2020-2025. These statistics demonstrate the rapid growth of DMS software integration in enterprises. Many organizations are embracing innovative software solutions, shifting away from outdated strategies. As a result, the market is segmented based on three main factors: deployment mode (on-premises and cloud), end-users (entertainment, government, healthcare, insurance, legal, etc.), and geography. Furthermore, the field of medical records management software has sparked the emergence of trends that shape the development of software to better meet user requirements. Here is a list of the top 5 trends in the healthcare document management system industry.
Healthcare DMS features
Key features of the paperless healthcare system:
- The document digitizing and capturing system (DMS) allows you to convert physical documents into digital copies. This includes various scanning methods like bulk scanning, Optical Character Recognition (OCR), microfiche and microfilm scanning, and more. Once digitized, the documents can be saved in standard formats such as PDF and JPG.
- The document-storing tool eliminates the need for physical storage space. The advantages of centralized storage are obvious: information accessibility, availability of information about all patients, and the ability to maintain security.
- DMS simplifies the distribution process of documents. Whether it’s invoices, dunning letters, or other crucial papers, a highly functional DMS automates and streamlines this process.
By the way, DMS also needs data and one of the ways to transfer it is to use digital fax. With it, not only will data transfer be easier, but patient care will also be more efficient. All you need is Fax for iOS, it’s an iPhone app. It only takes a couple of minutes to get comfortable and get all the benefits of landline fax. If you use other methods of data transfer, then take care of their encryption. One option is to use a VPN from a good provider like VeePN. It encrypts the data before sending it and decrypts it already on the server.
How do you know when it’s time to integrate DMS?
You need a healthcare records DMS if:
- Your business is booming and growing rapidly. You can no longer call your business a startup and you have more than 300 employees. It’s time for you to implement DMS.
- Your current document management strategy is ineffective and dragging down productivity. It’s time to implement a properly chosen DMS that can automate daily paperwork processes and reduce processing time.
- If your company wants to reduce costs associated with document management. The United States alone spends nearly $8 billion annually on paper documentation management, with only 18% of all businesses considering themselves paperless. By implementing a DMS, you can effectively reduce expenses related to paper, file cabinets, and shipping physical documents.
- Your employees spend excessive time searching for documents. This software labels files to expedite the search process, minimizing the risks associated with misplaced or lost papers.
- Your company faces challenges with regulatory compliance. A well-designed document management strategy and corresponding software can ensure you meet regulatory requirements without compromising your business.
Top 4 benefits DMS
Understanding the benefits you are giving up by not using DMS will help you understand the full value of this software.
- Increased productivity is achieved through fast access to documents, simplified form and paper filling, and advanced full-text search.
- Accelerated access to documents and fast retrieval. Through labeling and indexing, the exact route to locate a document is indicated. Additionally, with centralized storage, retrieving documents becomes a simple “one-click” procedure.
- Flexibility is another key benefit. Even with a pre-built document management system, you can add required features and customize the platform to meet your specific needs. This allows for seamless document management and saves time compared to handling paper documents.
- Ensuring a seamless workflow, where valuable patient documents are not lost and are retrieved quickly.
Conclusion
Now, more than ever, it’s crucial to automate your healthcare organization. Fortunately, there are ample opportunities to integrate efficient technologies that can alleviate the burdens of document management. You may need some extra help implementing the DMS, but it’s definitely worth it. Yes, and such work will quickly pay off both in monetary and temporary terms.
Article Submitted By Community Writer
