Small Business – Going Paperless

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In recent days many of the companies are opting for paperless activities, functions, and communications. Using paper for anything has been outdated now. With the advent of new technologies, everything is done digitally or electronically. Environmental awareness is also another factor to disown papers from the office desks. Going paperless would especially help the small business grow as it would cut a huge cost of paper printing and paper communication.

Going paperless will help the small business in a reduced carbon footprint and increased efficiency and management ability. Let us discuss few ways to go paperless in your small business.

Reduce paper based Communications

It is the easiest way to eliminate papers from your system. No one uses letters or written communication means to convey messages now. The mailing system has gone electronic completely. You can use e-mail to send your messages to the other parties. Applications can also be sent online without using even a single piece of paper. You can use a document scanner to get the soft copy of a printed document or material if you want to save it for future reference. You do not need to get a photocopy of the same.

Printing double Sides

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You should avoid printing to go paperless. If printing becomes unavoidable, you need to go for printing both the sides of a paper. If you have to consume paper, you should make sure that you are availing most mileage out of it.

Use Cloud Computing

If you want to circulate certain information or guidelines in a printed format, better you go for cloud computing. You can always create a shared account in a cloud computing service enables server. The cloud computing allows multiple users access the information available in the shared drive. So all your employees can go through the information you want to share. It reduces the requirement of printing and manual distribution of materials.

Use Whiteboards

During team meetings or knowledge sharing sessions, you need to use pen and paper to take notes. Once you complete your work on those notes, you trash the papers in the garbage and it results in loss of papers. You can always use a whiteboard to note down the pointers required. Installing few whiteboards in office will reduce the chances of using papers to a huge extent.

Online Invoicing and Billing

You can opt for online invoicing and billing to save papers. You should send the invoices and bills to your clients electronically without using papers.

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