Because of an exponential rise in screen time in the last couple of years, in order to be productive, it has become very important to rightfully manage your precious time and to avoid distractions at work. Millions of distractions on your phone are always surrounding you. They are just one click away. Therefore, it is you who needs to take action to control them. It doesn’t matter whether you are at your workplace or working from home, these distractions will not leave you anywhere. However, by following these 8 expert advices, you can deal with them in a strategic way.
Always be on the watch
Before you tackle distractions, it is required to take stock of everything that distracts you at work. Find a day when you can keep a check on it and identify things that consume most of your time. See what the real distractors are and what is it that can be delegated to others. This lets you make better plan to deal with such distractors effectively.
Schedule breaks at frequent intervals To avoid distractions at work, start by making your To-Do list. Prioritize the daily tasks on your list and aim to complete the most important and urgent ones first, as well as time-taking chores like preparing a presentation for a client. Set completion time for each task and give yourself breaks so you may stay refreshed to deal with each task with complete energy, concentration, and alertness. Stay disciplined to follow your schedule.
Restrict your cellphone use:
Personal technology like smartwatches and smartphones have blurred the boundaries between personal and official communication. You keep receiving endless notifications, messages, as well as social media comments, pictures, and other information at odd timings.
All this distracts you and consumes your work time. Later, it gives you stress when you are left with not much time to complete your jobs. Thus, it is highly required to schedule your correspondence time. You should also keep it short and only respond to messages that really need action. Similarly, you may switch off your phone or put it on voicemail while doing critical work.
Don’t let your Internet browser distract you
Social media and unnecessary Internet browsing are great productivity killers. To avoid distractions at work, you should have the willpower and mental strength to close your browser so you cannot give yourself access to social media while doing important tasks. It will help you maintain focus and concentration on what is critical. In fact, you can use social media as a reward to yourself after you complete a task successfully and take a break.
Comply with the Law of the Vital Few
According to this law, just 20% of possible causes lead to 80% of a given effect. Follow this by identifying 20% of your activities that push you 80% closer to goals. The activities that can contribute the most always include the ones you are especially skilled to do. For instance, your 20% should include making a business strategy, writing a paper, designing software, or other such activities that you are good at. Such activities will not involve responding to emails, sending messages on WhatsApp or commenting on Facebook or Twitter, as even a student can do that.
In your office cubicle, use headphones to cut distractions from colleagues or other action. It will not only cancel noise but also keep people away when they see you all geared up. If your employer allows it, you may also listen to music while working on something that doesn’t require too much focus.
Move to a quiet location
While you can request people not to disturb you for some time or keep your cabin door closed, it may not always be effective. In such a case, to avoid distractions at work, you can try moving to another peaceful location until you complete your task. You may go to a conference room or any empty room in your office or to a garden if you don’t find quite surroundings at home.
Delegate some work
Instead of being egoistic, ask for help from colleagues or your staff. Delegate some work to them and give yourself a break to become more efficient. Everyone has their strong points. If you delegate your work in accordance with everyone’s expertise, your work would be done effectively and in lesser time.
To avoid distractions at work is a piece of cake when you actually know what the actual distractions are. Search them and then destroy or limit them. Though you might have to put some effort in the beginning but once you have sorted things out, it would all be worth it.