Dealing with irate callers – Things you should know

If you have ever worked at a call center or have been too amused with the idea of using phone to earn, then you must have had your brains eaten up by irate callers. After all, customers don’t talk to give compliments for the services, they angrily call with complaints. In fact, researches indicate that only 3 in 50,000 callers thank for phone service.

Now, believe it or not, this seems amusing at first, poor callers threatening you to take you to the court if you didn’t resolve their complaints or angrily shouting their concerns. But soon it becomes a difficult, especially when you have too many irate callers. Therefore, you need to know these tips to handle such people-

irate callers

Calm

That isn’t really a tip, it is actually a characteristic that you should pursue if you actually want to deal with the anger of an irate call. Generally, when a client is anger, his/her anger somehow manages to transverse through the phone and before you know it, the anger is reflected in your voice. So, understand that calmness is really a virtue. At the same time, realize that the client isn’t really angry at you. Breathe deeply and focus on your client’s needs rather than your own opinions.

Acknowledge emotions

If you truly wish to be a super customer assistant, then make sure that you acknowledge client’s emotions. Make use of phrases like, ‘I understand the situation. I would have been upset too,’ or ‘I am sorry for the inconvenience,’ etc. Even apologize if it is required. But make sure that you help the client to focus on his needs, like asking him what exactly he wants you to do. And make sure you paraphrase all the information.

irate callers

Ask for permission

On a number of occasions, irate callers are further aggravated when customer desk ask too many questions or additional information. So, calmly ask for the permission first. Mention if you are asking for personal questions. Most of the clients would grant you permission. Also, acknowledge a client’s concern and make sure that you don’t interrupt the client during your conversation. Interruption would actually make them angrier. Rather ask them to tell what happened next. Continue the same once the client starts passing information.

Try these steps. You might not really get appreciation from the clients, but they will surely remember your services.

Dr Prem Jagyasi

Dr Prem is an award winning strategic leader, renowned author, publisher and highly acclaimed global speaker. Aside from publishing a bevy of life improvement guides, Dr Prem runs a network of 50 niche websites that attracts millions of readers across the globe. Thus far, Dr Prem has traveled to more than 40 countries, addressed numerous international conferences and offered his expert training and consultancy services to more than 150 international organizations. He also owns and leads a web services and technology business, supervised and managed by his eminent team. Dr Prem further takes great delight in travel photography.

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